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- 2005-12-09
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Q1. How do I legally “register” a business?
Answer: “Registering” a business most often refers to registering the name of a business. In Ontario, it is a legal requirement to register your business name if you are operating a sole proprietorship (1 owner) or partnership (more than 1 owner) under a business name other than your exact legal name.
There are 4 ways to register your business name:
i) from the Internet via the Ontario Ministry of Government Services:
www.serviceontario.ca
Immediate registration (you can print off from your computer) if done between the hours of operation 8:30am to 6:00pm Monday to Friday, for a fee of $60.00 payable by credit card (Visa, Mastercard or American Express). If registration is completed during regular business hours a Master Business License is printed off from your computer right away followed by an electronic saveable copy which can then be printed off when needed) within 2 business days if a valid email address is provided. If no email address is provided, a copy will be mailed to you within 10 business days. If done outside the hours of operation or on statutory holidays or Remembrance Day, allow up to 2 weeks for delivery of the Master Business License.
A name search can also be done online for a fee of $8.00.
ii) from the Internet via the Canada Customs and Revenue Agency - http://www.craarc.gc.ca/tx/bsnss/tpcs/bn-ne/bro-ide/rstrctns/chcklst-eng.html.
Registration takes about 30 minutes and costs $60
(payment by credit card only). Name searches are not available with this method of registration.
As well as registering or renewing a business name, you can also from this site register for:
• Business number (Basic Business Information)
• Corporation income tax program account
• GST/HST program account
• Payroll program account
• Import/export account
• Provincial accounts
iii) In Person – Service Ontario Counter
For a list of Service Centres in Ottawa where you can register a business name in person:
https://www.services.gov.on.ca/serv...ategory_id=0&last_sub_category_id=1&locale=EN
Registering at a workstation takes about 30 minutes and costs $60. Searches of sole proprietorship, general partnership and corporate trade style names are available at the workstations for $8 per name.
iv) by mail
Mail registration requires “Form 1" (Registration under the Business names Act - Sole
Proprietorship/Partnership), takes 2-4 weeks and costs $80. This form is available at the Service Ontario in City Hall or online at:
http://www.forms.ssb.gov.on.ca/mbs/...Form&ACT=RDR&TAB=PROFILE&ENV=WWE&NO=007-07219
Registering a business name does not give you exclusive rights to the use of the name. You can conduct a name search of existing sole proprietorships and partnerships in Ontario, however this name search is optional as sole proprietorship and partnership names are not protected. You can conduct name searches at an OBC computer ($8 per name) or by mail ($12 per name). (To protect a business name you must incorporate or apply for a trademark – visit www.cipo.gc.ca .)
Incorporation is another way to register a business. If you want to operate your business as a corporation (a separate legal entity), you must incorporate your business. You can incorporate provincially or federally.
If you wish to name your corporation you must first conduct a NUANS® name search to verify if the name is available, because corporate names are protected.
NUANS® is a computerized search system that compares a proposed corporate name or trade-mark with databases of existing corporate bodies and trade-marks. This comparison determines the similarity that exists between the proposed name or mark and existing names in the database, and produces a listing of names that are found to be most similar.
To obtain a NUANS® report, you have the option of ordering your own NUANS® report in real-time from the NUANS "Do it yourself" Real-Time System (RTS) for federal incorporations only, or you may elect the assistance of a registered Nuans Name Search house http://www.nuans.com/housesmaisons/sh_form-forme_mr_en.cgi of your choice to incorporate federally and to incorporate in other jurisdictions.
Provincial incorporation costs $360 plus the cost of forms available from the government website:
http://www.forms.ssb.gov.on.ca/mbs/...=WWE&TIT=business+incorporation&NO=007-07116/
The forms can be filed at Service Ontario located in City Hall, 110 Laurier Ave. W. You can also incorporate on-line through www.oncorp.com or www.cyberbahn.ca
The cost for on-line filing is $300, plus the service provider's fee. Payment can be made by credit card or by setting up an account.
Federal incorporation costs $250 if filing in person at Industry Canada's Corporations Directorate or $200 if filing via the Internet from the Corporations Directorate Electronic Filing Centre at http://www.corporations.ic.gc.ca . More related information is available in the Corporations Directorate's Small Business Guide to Federal Incorporation.
Answer: “Registering” a business most often refers to registering the name of a business. In Ontario, it is a legal requirement to register your business name if you are operating a sole proprietorship (1 owner) or partnership (more than 1 owner) under a business name other than your exact legal name.
There are 4 ways to register your business name:
i) from the Internet via the Ontario Ministry of Government Services:
www.serviceontario.ca
Immediate registration (you can print off from your computer) if done between the hours of operation 8:30am to 6:00pm Monday to Friday, for a fee of $60.00 payable by credit card (Visa, Mastercard or American Express). If registration is completed during regular business hours a Master Business License is printed off from your computer right away followed by an electronic saveable copy which can then be printed off when needed) within 2 business days if a valid email address is provided. If no email address is provided, a copy will be mailed to you within 10 business days. If done outside the hours of operation or on statutory holidays or Remembrance Day, allow up to 2 weeks for delivery of the Master Business License.
A name search can also be done online for a fee of $8.00.
ii) from the Internet via the Canada Customs and Revenue Agency - http://www.craarc.gc.ca/tx/bsnss/tpcs/bn-ne/bro-ide/rstrctns/chcklst-eng.html.
Registration takes about 30 minutes and costs $60
(payment by credit card only). Name searches are not available with this method of registration.
As well as registering or renewing a business name, you can also from this site register for:
• Business number (Basic Business Information)
• Corporation income tax program account
• GST/HST program account
• Payroll program account
• Import/export account
• Provincial accounts
iii) In Person – Service Ontario Counter
For a list of Service Centres in Ottawa where you can register a business name in person:
https://www.services.gov.on.ca/serv...ategory_id=0&last_sub_category_id=1&locale=EN
Registering at a workstation takes about 30 minutes and costs $60. Searches of sole proprietorship, general partnership and corporate trade style names are available at the workstations for $8 per name.
iv) by mail
Mail registration requires “Form 1" (Registration under the Business names Act - Sole
Proprietorship/Partnership), takes 2-4 weeks and costs $80. This form is available at the Service Ontario in City Hall or online at:
http://www.forms.ssb.gov.on.ca/mbs/...Form&ACT=RDR&TAB=PROFILE&ENV=WWE&NO=007-07219
Registering a business name does not give you exclusive rights to the use of the name. You can conduct a name search of existing sole proprietorships and partnerships in Ontario, however this name search is optional as sole proprietorship and partnership names are not protected. You can conduct name searches at an OBC computer ($8 per name) or by mail ($12 per name). (To protect a business name you must incorporate or apply for a trademark – visit www.cipo.gc.ca .)
Incorporation is another way to register a business. If you want to operate your business as a corporation (a separate legal entity), you must incorporate your business. You can incorporate provincially or federally.
If you wish to name your corporation you must first conduct a NUANS® name search to verify if the name is available, because corporate names are protected.
NUANS® is a computerized search system that compares a proposed corporate name or trade-mark with databases of existing corporate bodies and trade-marks. This comparison determines the similarity that exists between the proposed name or mark and existing names in the database, and produces a listing of names that are found to be most similar.
To obtain a NUANS® report, you have the option of ordering your own NUANS® report in real-time from the NUANS "Do it yourself" Real-Time System (RTS) for federal incorporations only, or you may elect the assistance of a registered Nuans Name Search house http://www.nuans.com/housesmaisons/sh_form-forme_mr_en.cgi of your choice to incorporate federally and to incorporate in other jurisdictions.
Provincial incorporation costs $360 plus the cost of forms available from the government website:
http://www.forms.ssb.gov.on.ca/mbs/...=WWE&TIT=business+incorporation&NO=007-07116/
The forms can be filed at Service Ontario located in City Hall, 110 Laurier Ave. W. You can also incorporate on-line through www.oncorp.com or www.cyberbahn.ca
The cost for on-line filing is $300, plus the service provider's fee. Payment can be made by credit card or by setting up an account.
Federal incorporation costs $250 if filing in person at Industry Canada's Corporations Directorate or $200 if filing via the Internet from the Corporations Directorate Electronic Filing Centre at http://www.corporations.ic.gc.ca . More related information is available in the Corporations Directorate's Small Business Guide to Federal Incorporation.
