Full-time Position: Office Manager/Kanata

[aplasca]

Job Title: Office Manager

Position type:
This is a full-time position, based in Kanata, Ottawa.
Job Summary:
We are looking for a highly organized, detail-oriented, self-motivated and enthusiastic team player to join our team as Office Manager. The office manager will support the general manager and handle a wide variety of tasks, including general office management, expense reporting, accounts payable, vendor management, meeting coordination and administrative support for projects.
Roles & Responsibilities:

• Oversee and coordinate all office administrative activities, and provide adequate support to stuff to ensure the smooth running of the team;
• Design and implement office operational policies and procedures to guide the operation of the office.
• Assemble information and prepare periodical and special reports;
• Code processing and payment of supplier invoice, employee expense report, reconciliation of supplier and expense statement;
• Manage office supplies and inventory;
• Coordinate schedules, appointments and travel itineraries;
• Post job openings and conduct initial screening and responses;
• Coordinate with new employee onboarding and departure process;
• Send/receive guests, email ,mail, etc.

Qualifications:

• University Degree
• 5 + years experience in administrative or office management role supporting a team on project-based work (experience working in a high-pace technology environment would be an asset)
• Good working knowledge of financial and accounting principles and human resource policy
• Ability to organize business information and develop it into cohesive, professional reports and presentations with minimal guidance
• Extremely detail-oriented and highly organized, able to multi-task, prioritize and deliver good work on time
• Excellent interpersonal and communication skills
• Proficient in Microsoft Office Suite
• A team player with proven high level of confidentiality
• Experience with accounting system, and/or familiarity with HR practices will be an asset

HOW TO APPLY:
If you are interested, please send the following documents in your application to hr@aplas.ca:

• Your resume
• A cover letter identifying why you are a good fit for the position
• Other supporting document if applicable

We thank you for your interest. Only those selected for further screening will be contacted.